PART C: OTHER STRUCTURES
Article XV. Composition of the Executive Committee
a.
The Executive Committee is composed of the following:
 
i.
seven member agencies elected by the General Assembly, taking into consideration
   
the regional and programmatic diversity,
   
the gender of the agency's intended representative, and
   
willingness and ability of the representative to devote necessary time and energy to serve on the Executive Committee, and, where possible, to make his/her professional competence available to perform certain functions in the Executive Committee;
   
the rotation of agencies serving on the Executive Committee; and
 
ii.
not more than two agencies co-opted by the Executive Committee as members.
       
 
Executive Committee members shall serve until the first meeting of the Executive Committee following the subsequent General Assembly.
b.
The Executive Committee, may utilise the services of specialists who are able to assist ADRRN based on their experience or position and who can participate in an advisory capacity in the meetings of the Executive Committee, without vote.
c.
In the event that a member agency elected to the Executive Committee by the General Assembly decides not to serve on it, or subsequently resigns, the Executive Committee has the authority to co-opt an additional member agency to fill such vacancy. An agency elected to the Executive Committee by this procedure shall serve until the first meeting of the Executive Committee following the subsequent General Assembly.
d.
Each agency elected or co-opted to the Executive Committee designates in writing its representative on the Executive Committee, and that representative is entitled to cast one vote on all decisions. Except as otherwise specified by the Statutes, all Executive Committee decisions shall be taken by a simple majority of those voting.
Article XVI. Functions of the Executive Committee
The Executive Committee is the policy implementation, oversight and coordinating body on behalf of the General Assembly and other bodies mentioned in these Statutes. Its functions are:
a.
to establish any necessary by-laws in accordance with the Statutes;
b.
Article XVI. Functions of the Executive Committee
The Executive Committee is the policy implementation, oversight and coordinating body on behalf of the General Assembly and other bodies mentioned in these Statutes. Its functions are:
c.
to establish any necessary by-laws in accordance with the Statutes;
d.
to elect its Officers, namely a Chair, a Vice-Chair and a Treasurer. No Officer may be re-elected to succeed herself/himself in the same office unless granted permission by a vote of support by two-thirds of the General Assembly for one additional term;
e.
to encourage and pass upon applications for membership in ADRRN
f.
to appoint, evaluate and determine the duties of the Coordinator of the Secretariat to review the staffing situation of the Secretariat, and to supervise the on-going work of the Secretariat and upon his/her recommendation to appoint other senior executive staff;
g.
to determine an annual ADRRN budget and exercise control thereof, as well as to receive contributions, donations and legacies, and raise funds from such sources as it deems appropriate;
h.
to establish a committee on finance and administration to review all matters pertaining to financial resources, financial management and administration;
i.
to establish terms of reference, composition and time limits for any other necessary committees, working groups or task forces;
j.
to suspend or terminate agencies from membership for non-payment of fees or dues or for other good and sufficient reason, as established by the Executive Committee;
k.
to apply for consultative or other status, as appropriate, with intergovernmental organisations and bodies;
   
l.
to maintain relations with national or international bodies, groups or councils of voluntary agencies;
m.
to prepare the meetings of the General Assembly, including the establishment of a nominations committee for the purpose of preparing the election by the General Assembly of the Executive Committee;
n.
to formulate and implement policy in line with the general guidelines adopted by the General Assembly.
o.
The Executive Committee has the right to establish sub-committees where there is a demand for such and to dissolve the sub-committee if necessary.
p.
No member of the Executive Council is to make public policy statements or commitments (written or oral) on behalf of the ADRRN outside its approved policy. When statement are made they should be circulated subsequently to the Executive Council and, if needed, to the members.
to elect its Officers, namely a Chair, a Vice-Chair and a Treasurer. No Officer may be re-elected to succeed herself/himself in the same office unless granted permission by a vote of support by two-thirds of the General Assembly for one additional term;
Article XVII. Functions of the Secretariat
The Secretariat works under the direction of the Executive Committee. It is led and managed by the Coordinator who is directly responsible to the Executive Committee.

The Secretariat is composed of the Coordinator and other professional and service staff members as authorised by the Executive Committee in light of requirements and financial resources. The staff of the Secretariat reports to the Coordinator.
The role and responsibilities of the Secretariat will be:
a.
to help define issues and to recommend priorities in consultation with the membership on concerns that may warrant the attention/action of ADRRN's constituent bodies;
b.
to propose specific activities to the Executive Committee;
c.
to facilitate the formulation of and implement with the authorisation of the Executive Committee, the policies, programmes and priorities identified by the General Assembly, the Executive Committee, and other ADRRN bodies, where appropriate;
d.
to work with the Executive Committee and member agencies to achieve the purposes of ADRRN;
e.
to manage the programmes and finances of ADRRN and report regularly to the Treasurer, Committee on Finance and Administration and Executive Committee;
f.
to liaise and, when authorised by the Executive Committee, represent the Council with relevant governmental, intergovernmental and non-governmental organisations as appropriate in achieving ADRRN's goals;
g.
to facilitate and service the constituent ADRRN bodies and other ADRRN meetings;
h.
to mobilise financial and other resources;
i.
to provide services to members and other organisations as authorised by the Executive Committee;
i.
to promote membership in ADRRN.
Article XVIII. Representation of the Views of ADRRN
The Executive Committee shall determine the manner and procedure for establishing the collective views of ADRRN pertaining to any matter within its functions, scope or activities. These collective views may be presented to any external governmental or other body, without this in any way impairing the right of any individual member agency to present its own views.
PART D: GENERAL
Article XIX. Advisory Board
The Executive Committee may invite eminent persons to serve in an honorary capacity as part of an Advisory Board. Members of the Advisory Board may participate in the discussions of the Executive Committee, General Assembly, the services and functional bodies, without vote.
Article XX. Languages
The working language of ADRRN shall be English.
Article XXI. Amendments of Statutes
The Statutes may be amended in accordance with the following procedure:
a.
a proposal for amendments may be submitted in writing to the Secretariat, either by a member of ADRRN or by the Executive Committee, not later than sixty days prior to the opening of any meeting of the General Assembly;
b.
any such proposal shall be submitted in writing to all members of ADRRN at least thirty days prior to the General Assembly;
c.
proposed amendments shall be accepted upon its adoption by a two-third majority of the members present and voting;
d.
amendments so adopted enter into effect at the close of that General Assembly
Article XXII. Dissolution
ADRRN can be dissolved by a simple majority of the members. In the case of dissolution, the affairs of the organisation shall be terminated by the Executive Committee. After settlement of all liabilities, the whole of the available balance shall be used for any purpose in accordance with the objectives of ADRRN and designated by the General Assembly on the recommendation of the Executive Committee, after consideration of wishes previously expressed by the donors, but shall be neither returned to members nor used for their profit.
 
     
 
 
For Membership form, ADRRN statutes and Supporting documents please click on the link below
 
 

 
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