PART A: THE ASIAN DISASTER REDUCTION & RESPONSE NETWORK
 
Article I. Name, Definition, and Core Values
a.
Name and Character
 
The Asian Disaster Reduction & Response Network (hereinafter referred to as ADRRN) is an association of non-governmental organisations, constituted as a platform and having its secretariat at MERCY Malaysia in Kuala Lumpur, Malaysia.

ADRRN is non-partisan and operates without discrimination in regard to race, nationality, gender, political or religious conviction or social and economic background.
b.
Definition
 
For the purpose of these Statutes, the term "NGO" signifies any association or organization:
 
i.
which has a governing body which meets regularly, and
 
ii.
which has a constituency or membership, and
 
iii.
which is non-profit and non-governmental, and
 
iv.
whose activities are of a humanitarian character, and
 
v.
whose activities are related to any of the following, and implements these activities utilizing a significant portion of private funds or encourages voluntary service:
     
  • aid to people in need of assistance by the international community;
  • assistance for refugees, displaced persons and migrants;
  • aid in cases of natural or human-made disasters;
  • the advancement of human rights and just and sustainable social, economic and cultural development;
  • promotion of disaster reduction/prevention through various activities
c.
Vision, Mission, Objectives and Principles
  Vision
  Safe community environments and disaster resilient societies
  Mission
  Promote coordination, information sharing, and collaboration among NGOs and other stakeholders for effective and efficient disaster reduction and response in the Asia-Pacific region
  Objectives
 
  • To develop an interactive and dynamic network of NGOs committed to achieving excellence in the field of disaster risk reduction and response in a manner that is culturally sensitive, technically appropriate and cost effective.
  • To raise the relevant operational concerns of NGOs in the Asia-Pacific region to the larger global humanitarian community of NGOs and institutions through various international fora and platforms.
  • To promote best practices in disaster reduction and response particularly popular participatory methodologies in engaging communities attain an integrated human security program.
  • To provide a mechanism for sharing reliable information and facilitating capacity building programs among network members and other local stakeholders and institutions.
  • To engage network members in joint disaster reduction and response activities across the region.
  • To facilitate institutional strengthening for systemic change through the formation and development of responsive institutions that will provide development opportunities needed by their constituencies.
  • To work towards effective mechanisms that uphold collaborative engagement among NGOs and mandated government agencies.
  • To facilitate values transformation for more sustainable schemes of reducing people’s vulnerabilities through self sustaining and self governing communities.
       

ADRRN Fundamental Principles

1.
A dynamic network that is focused on Asia and the Pacific region, managed and self determined by Asians and people of the Pacific that operate at the local level and/or across the region.
 
2.
Promotes and upholds effective governance and community empowerment through grassroots based participation and program ownership, and support to local initiatives.
   
3.
Respects and encourages diversity in perspective.
   
4.
Upholds the core values of transparency and accountability.
a.
NGOs which have their headquarters and are associated with activities in Asia and the Pacific
b.
national councils or other groupings of NGOs in Asia and the Pacific;
c.
national NGOs whose objectives and/or functions are to serve in their own countries any of the activities defined in Article I (b) (v).
Article III. Purposes
The purposes of ADRRN are:
a.
to provide a forum for consultation, information sharing and cooperation among NGOs on matters and questions of common interest;
b.
to assist and support NGOs to develop and to maximise their effectiveness in order to achieve their goals and objectives, and to enhance their access to and their efficient utilisation of resources and technology;
c.
to promote effective partnership among NGOs across Asia and the Pacific in specific and all regions of the world in general, through dialogue, exchange of views, and efforts to build common perspectives and to coordinate activities;
d.
to promote joint implementation of programs and activities among member organizations;
e.
to collect, coordinate and disseminate information to peoples, governments, intergovernmental and non-governmental organisations throughout the world on the humanitarian problems addressed by NGOs the region;
f.
to facilitate and coordinate international advocacy on issues of major concern to ADRRN and its member agencies;
g.
to enhance recognition of the vital role of NGOs by governments, intergovernmental organisations and the international community in efforts to alleviate human suffering and foster just and sustainable development, in particular in the Asia and Pacific region;
h.
to encourage and foster the use of appropriate studies that clarify issues of concern to NGOs and contribute to their resolution;
i.
to facilitate the establishment and strengthening of national and regional councils or other groupings of NGOs as appropriate; and
j.
to encourage, when practicable and appropriate, meetings of NGOs and other bodies dealing with the above concerns.
Article IV. Resources
ADRRN shall obtain the funds necessary for its work from membership fees, contributions, donations, grants and legacies which it may receive, provided that these are not subject to conditions which are contrary to the aims and principles of the organisation.
Article V. Autonomy of Member Organisations
Member organisations retain their autonomy, including the right of withdrawal from ADRRN and/or its several bodies.
Article VI. ADRRN Structures
ADRRN shall have the following structure:
a.
a General Assembly of member organisations (hereinafter referred to as General Assembly) whose competence is defined in Article XI of these Statutes;
b.
an Executive Committee;
c.
a Secretariat;
d.
other ad hoc or standing bodies as are decided upon the authority of the present Statutes.
Article VII. Membership
The Executive Committee shall decide upon criteria for membership in ADRRN. Upon acceptance to ADRRN, each member agency will confirm in writing the person(s) that will act as its representative(s) to ADRRN.
Article VIII. New Members
A NGO seeking membership in ADRRN shall submit its application to the Secretariat. A NGO that wishes to participate in, or benefit from, ADRRN activities, but because of constitutional constraints or reasons of principle cannot be a member, may apply for Associate Membership or Observer Status. All applications for membership will be reviewed by the Secretariat and submitted to the Executive Committee with a) Recommendation, b) Recommendation pending review, or c) No recommendation. The Executive Committee shall decide on the application based on a recommendation from the Secretariat, and, when possible, one current member organization that serves as a reference. The Executive Committee must agree unanimously to approve full membership status.
Article IX. Membership Dues
Dues for member agencies, expressed in US Dollars, shall be determined by the Executive Committee following a proposal of the Secretariat. The dues structure may be modified by the Executive Committee upon six months notice.
Article X. Suspension, Termination of Membership
a.
A member agency will automatically be suspended from membership after one year of non-payment of dues and will have its membership terminated in case of non-payment of dues during two years of any three year period. The Secretariat will send a notice six months prior to the suspension or termination.
b.
A member agency’s membership will be reviewed by the Executive Committee if a representative is not present at two consecutive General Assembly meetings.
c.
A member agency will be suspended from membership for good and sufficient reasons by a decision of two-thirds of the Executive Committee.
PART B: ADRRN GENERAL ASSEMBLY OF MEMBERS
Article XI. Functions of the General Assembly
The General Assembly is the supreme body of ADRRN with responsibility for formulation and review of policy and programmes. Its functions are:
a.
to consider issues and concerns of the voluntary action movement world-wide;
b.
to establish general policy guidelines for ADRRN;
c.
to review past programmes;
d.
to adopt future programmes;
e.
to elect the Executive Committee;
f.
to receive and review reports from the Executive Committee;
g.
to receive audited financial statements;
h.
to amend the Statutes;
i.
to consider such resolutions as may be submitted by member agencies;
j.
to establish and mandate working groups and other ad hoc and standing bodies.
   
Article XII. Meetings, Quorum, and Voting
 
a.
The ADRRN General Assembly shall normally be convened at least once in every two calendar years. The date and place shall be decided by the Executive Committee, which may also call extraordinary meetings of the Assembly.
b.
The representatives of at least one-third of members shall constitute a quorum at a meeting of the General Assembly.
c.
Each member agency is entitled to send accredited representatives to any meeting of the General Assembly. Each member agency is entitled to cast one vote. In cases where a representative is not present, the member agency may identify a substitute voting representative, if written notification is presented to the Executive Committee at least one week prior. Except as otherwise specified by the Statutes, all decisions shall be taken by a simple majority of the member agencies present and voting.
   
Article XIII. Chair of the General Assembly of Members
   
 
The Chair of the Executive Committee shall preside at meetings of the General Assembly, or may designate another member of the Executive Committee to act in her/his place. If the Chair of the Executive Committee is involuntarily absent or incapacitated, the Executive Committee shall designate one of its members to act in her/his place.
   
Article XIV. Associate Members and Observers
   
a.
Non-governmental organisations which are not full members of ADRRN, but which are interested in the purposes of ADRRN and in this context the activities of voluntary agencies, may, with the approval of the Secretariat, apply for associate membership to the General Assembly. Such members may participate in discussions without the right to vote, provided the registration fee has been paid.
   
b.
Governments, academic institutions, intergovernmental organisations and other official bodies similarly interested may be invited by the Secretariat to send official observers to the General Assembly. Such observers shall have the right to participate in discussions without the right to vote, provided the registration fee has been paid.
 
 
 
For Membership form, ADRRN statutes and Supporting documents please click on the link below
 
 

 
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